Check access pointsFront of house
AnnaChecklists with a Kanban workflow
Turn every routine into a clear, reviewable workflow
Organize opening, closing, reviews and periodic controls in columns. Define the states, assign who handles each stage and move tasks through completion.
Free plan available · No card required
Business openingMadrid location · Today, 08:00
Prepare terraceOutside
AnnaCold storage temperatureKitchen
CharlesSwitch on equipmentTill
MarthaAdaptable workflowsCreate two to ten states for each process.
Ownership by stageAssign each column to the person who handles it.
Preserved historyEvery move retains its user, date and version.
The common problem
A recurring task without a clear process ends up relying on memory
When controls live on paper, spreadsheets or chats, it is hard to know whether they happened, who completed them and what remains.
Paper lists that are hard to reviewUnclear responsibilityOverdue controlsDifferent procedures at each location
Everything in one view
One board to perform and verify every process
Connected templates, workflows, schedules and runs let every task advance with an owner and leave a reviewable result.
Configurable states
Define two to ten columns, from Pending through Completed.
Kanban board
Drag cards or use the button to advance to the next state.
State owners
Choose who must handle the work in each stage.
Historical versions
Every run preserves the tasks, states and owners from its version.
Recurring schedules
Generate daily, weekly or monthly work.
Completion reports
Review created, completed and overdue runs plus completion rate.
Guided execution
Every card moves through the workflow without losing context
The team answers the task, adds notes and moves it to the next column. Required tasks need an answer before they reach the final state.
- Advance with a button or drag and drop
- A different owner in every state
- History of movements, answers and notes
Anna starts checking lighting and climate.
Charles reviews the recorded temperature and note.
The task reaches its final state and stays in history.
2 overdue checklistsRequire immediate attention
Overdue4 in progressProgress has been saved
In progress6 pendingScheduled for today
PendingVisible priorities
Start the day knowing which controls remain
Review runs by status and location, spot overdue work and open the checklist that needs attention.
Pending, in-progress and completed statesVisible deadlineLocation and text filters
Explore checklist runsFrom template to history
Five steps to control a routine
Create
Split the procedure into sections and tasks.
Design the workflow
Add states, colors and owners by stage.
Schedule
Set frequency, location, general owner and first date.
Advance
Answer and move every card across the board.
Review
See progress, deadlines and history.
Frequent controls
One foundation for repeatable processes
Kanban checklist
Manage each task through multiple states.
Learn moreDigital checklist
Replace paper with reviewable controls.
Learn moreRecurring tasks
Generate daily, weekly or monthly runs.
Learn moreOpening and closing
Organize critical start- and end-of-day routines.
Learn moreMultiple locations
Separate work by site without losing the overall view.
Learn moreStart standardizing processes
3 templates and 50 runs per month for €0
The Free plan includes one location and the full flow for your first controls.
Recurring schedulesVersioned historyProgress and reports
0 €per monthStart freeCompare plans
Frequently asked questions
Before you start
Clear answers about how Checklist.coffee works today.
What is a Kanban checklist?
A process whose tasks appear as cards and move through columns representing their states.
Can I create more states?
Yes. Every template can have two to ten states and starts with Pending and Completed by default.
Can a different person own each stage?
Yes. Each state can name the user who handles it, with the run’s general owner as a fallback.
Can I reuse a template?
Yes. Every run preserves a copy of its tasks, states, owners and version.
Can I schedule recurring tasks?
Yes. You can generate daily, weekly or monthly work.
Practical resources
Checklist and operations blog
Ideas to standardize recurring tasks, reduce omissions and improve daily follow-up.
A Repeatable Café Opening-to-Service Checklist for Small Teams
Build a café service readiness checklist that carries your team from pre-service preparation through busy periods and shift handover. Learn to write observable tasks, assign clear owners, choose a practical cadence and review anything left incomplete.
A New Employee Onboarding Checklist for Small Businesses
A practical guide to organizing a small-business new hire checklist: prioritize first-day essentials, write actionable tasks, assign responsibility, track completion, and improve the process after each hire.
How to Review Incomplete Recurring Checklists Without Chasing Your Team
Learn a practical weekly method to review incomplete recurring checklists, clarify ownership, remove blockers and make routine work more reliable without relying on repeated reminders.
Make every routine clear, repeatable and verifiable
Create your Checklist.coffee workspace and prepare your first template today.